Managing a Microsoft Distribution List

If you have been assigned as the owner of a Microsoft Distribution List that is not hidden from the Global Address List, you may manage your list membership through Webmail in a browser. If your list is hidden from the Global Address List, please submit a ticket to IIT to have the membership updated by an admin.

Some distribution lists may be tied to a SharePoint and adding/removing members will impact their SharePoint site access.

Adding or Removing Members

  1. Log in to Outlook in your browser through www.hvcc.edu/webmail.
  2. Select the Settings gear icon at the top right of the screen.
  3. In the Settings left menu, select General.
  4. In the General sub-menu that appears to the right, select Distribution groups.
  5. In the content that loads to the right, select the this portal link in the sentence "To manage distribution groups, visit this portal."
  6. On the new Groups screen that loads, you will be able to see "Groups I belong to" and "Groups I Own". Select the Groups I Own tab.
    • Important: You may not see everything you are a member of in this view. If the distribution list is hidden from the Global Address List it will not appear here!
  7. Select the distribution list name that you wish to update. A new screen will pop up on the right side with the list details.
  8. Select Members along the top menu.
  9. At the bottom of all the content, select View all and manage members.
    • To Remove a Member:
      • Locate them on the list of members and select their name.
      • Select the Delete option that will appear at the top left of the screen.
      • Select Yes when prompted to confirm that you want to remove this member.
      • A message will appear that the changes have been saved and the list should be updated in Microsoft within 5 minutes.
    • To Add a Member:
      • Select Add members at the top left of the screen.
      • In the search box at the top right, enter the username of the person you wish to add then press Enter on your keyboard.
      • Select the matching person in the resulting list.
      • Select the Add button that will appear at the bottom left of the screen.
      • A message will appear that the changes have been saved and the list should be updated in Microsoft within 5 minutes.
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